Bartram Trail Society of Florida works to encourage the study, preservation and interpretation of the William Bartram heritage, and to coordinate statewide efforts in Florida towards these ends. Generous members & donors are critical to fulfilling our mission.
Bartram Trail Society of Florida is committed to:
Historic & environmental education
Preservation of historic & environmental resources
Developing & promoting activities along the routes taken by the Bartrams throughout Florida
About Joining the Bartram Trail Society of Florida
Membership benefits are currently being evaluated and updated. Becoming a member now will allow you to vote in any of our meetings. Members will also be invited to attend special members-only events. We are developing a quarterly newsletter, a members-only resource library, and discounts at supporting businesses along the Bartram Trail and in the BTSF store (coming soon online.)
Online Membership Payment
If you join BTSF online with credit card or PayPal, your membership will auto-renew each year. Two weeks before your subscription renews, you will get an email that asks if you want to continue or discontinue your membership, so there will be no surprises. By providing your information in the membership form, you agree for BTSF to contact you with regards to your membership. We will not use your information for other purposes without your permission.
Checks should made out to “Bartram Trail Society of Florida”, and be mailed with membership application (downloadable PDF form) to:
Bartram Trail Society of Florida P. O. BOX 1251 Palatka, FL 32178
Terms of Membership
Membership in the Society is open to all persons, regardless of race, color, religion, age, national origin, sex or sexual orientation, who express their interest in the mission and purpose of the Society and who act to uphold the mission and purpose of the Society.
Members pay dues, the amount of which is set annually by the Society Board of Directors at the annual business meeting and may be established at varying levels depending on the type of membership. Only those members whose dues are currently paid shall be entitled to the benefits of membership.
Each member in good standing has one vote which can be cast at any business meeting of the Society. If a partnership or corporation is a member, the entity has only one vote. A simple majority of those members present decides issues unless specified otherwise.
Any member whose dues remain unpaid for a period of one month after they have become due may be dropped from the membership roll. A membership may be terminated by the Board of Directors in accordance with the procedures set forth in §617.0607 Fla. Stat. (2011)
The officers of the Board of Directors consist of a President, a Vice President, a Secretary, and a Treasurer. Duties of President
The President shall preside at meetings of the members and the Board of Directors; shall appoint appropriate committees to assist with the Society’s business as required; shall appoint a Board representative for each committee; shall insure that the committees’ function effectively; and shall perform such other duties as are incidental to the office.
Duties of Vice President
The Vice President shall serve in the place of the President if for some reason the President cannot perform his/ her duties.
Duties of Secretary
The Secretary shall keep minutes of all the meetings of the Board of Directors and shall have other duties as may from time to time be assigned by the Board of Directors.
Duties of Treasurer
The Treasurer shall be responsible for overseeing the financial functions of the Society; shall keep or direct the maintenance of the corporation book and other financial records of the Society ; shall file the appropriate tax forms each year; shall Chair the finance committee; and shall submit the proposed annual budget for the Board’s consideration. Annual financial reports are required to be submitted to the Board showing income, expenditures, and pending income. The financial records of the organization are public information and shall be made available to the membership, board members, and the public.
Only members of the Board of Directors are qualified to become officers within the Society. The Directors of the Society elect Officers at the first board meeting following the election of Directors at the annual membership meeting. Officers are elected for a one-year term and there are no term limits.
Board of Directors Meeting
These will be held a minimum of quarterly for all Board Members and will be chaired by the Society’s President. The Society President Board of Directors may elect to schedule meetings on a regular basis. The President or a majority of Board Members may elect to call a special meeting. In order to conduct business, a quorum is necessary and consists of a majority of the Board of Directors actively serving in their positions.
Annual Membership Meeting
This meeting shall be held in April. This meeting will include election of Directors, approval of the annual budget, business to be covered with the membership, collection of dues, and any business to be covered with the membership including any amendment to these Bylaws.
The Society President may call a special meeting for the Board at any time with 3 days’ notice.
The conduct of a meeting shall be governed by Robert’s Rules of Order, most recent revision, unless other procedures or rules are accepted by a majority present and voting at the meeting. Each member shall be entitled to one vote. All questions shall be decided by a majority vote. Prior to voting on important matters, an attempt will be made to reach a consensus.